Friday, October 16, 2009

Keep Your Meetings On Point

Question: What question did I hate as a chapter president?
Answer: Do we have chapter this week?
My Inside Voice: Do we have chapter every week? Then why are you asking me?

We all hate meetings that go too long. Rule #1: Stop doing things that suck. They suck and no one likes it. Long chapter meetings suck. And it all can be avoided if you follow a few good tips.

1. One of the biggest mistakes chapters make is not utilizing the chapter exec meeting in advance. Build your agenda and your game plan in exec. Have an agenda, and stick to it.

2. No "new business" should happen without going through the chapter exec first. You need to train your members on the proper protocol. Not only does this help expedite your chapter meetings, it respects your members time.

3. Every time an officer in the chapter says "no report" you've just told everyone in the chapter they didn't need to be there. Do not allow your exec members to ever say "no report." Another way to say this is - if your chapter officers say "no report" it means they aren't doing anything (a.k.a. their "job").

4. Members should learn new information at chapter. Chapter meetings should be when you learn what's going on. Members should feel left out and behind if they don't attend chapter.

5. Use Parliamentary procedure and Roberts Rules of Order. (Note to self: the person who knows the most Parliamentary procedure controls the meeting)

6. Not everything needs to be said. Good officer handouts with all of the relevant information that are passed out at the meeting make it go faster and ensures all members have the same information. BTW, it means you think off the cuff prepare before the meeting.

You will participate in a million meetings in your lifetime. Many of them will suck because you and others don't know how to run and manage them properly. Learn now. Everyone (including you) will benefit.

P.S. - You're JV if don't learn this now.

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